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Download full safety guide here.






Table of Contents


1. PREFACE
2. GENERAL COVID-19 POLICIES
I. GENERAL EMPLOYEE PRACTICES
II. TESTING AND SCREENING POLICIES
III. PRACTICES FOR SICK EMPLOYEES
IV. RESPONDING TO CONFIRMED CASES OF COVID-19
V. SANITIZATION
VI. OPEN DOOR POLICY
3. REHEARSAL AND STAGING POLICIES
I. GENERAL REHEARSAL PRACTICES
II. STAGING
III. REHEARSAL SPACE SANITIZATION
4. BACKSTAGE AND RUN OF SHOW POLICIES
I. GENERAL RUN OF SHOW POLICIES
II. PERFORMERS
III. STAGE TECHNICIANS
IV. WARDROBE DEPARTMENT
V. HAIR & MAKEUP DEPARTMENT
VI. LIGHTING DEPARTMENT
VII. SOUND DEPARTMENT
VIII. AUTOMATION DEPARTMENT
5. FRONT OF HOUSE POLICIES
I. BOX OFFICE
II. FRONT OF HOUSE/USHERS
III. PATRONS
6. ADDITIONAL OPERATIONAL GUIDELINES
IV. SCENIC SHOP
V. COSTUMING
VI. HAIR & MAKEUP

 

1. PREFACE

 
While our doors have remained closed during the COVID-19 pandemic, Hale Centre Theatre’s thoughts have been with our employees, actors and patrons. As we look toward the future, we have set our sights on creating a plan that will allow us to reopen to the community in a safe and responsible way. Our Safety Guide contains the guidelines that we recommend in order to keep each employee, actor and patron safe and healthy.

There is no “perfect” or outlined way to proceed in a pandemic such as this one, but we have drawn upon the guidelines suggested by local, state, and federal agencies, experts, and associations, including our co-employer, G&A Partners. An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. By entering Hale Centre Theatre’s facilities, employees and patrons voluntarily assume all risks related to exposure to COVID-19. Hale Centre Theatre remains committed to monitoring the current recommendations, guidelines and restrictions that we are subject to; as such, everything in this safety guide is subject to change based on local, state, and federal regulations and recommendations. In this safety guide, the use of the term “employees” refers to 1099 contractors and W2 employees.

Hale Centre Theatre intends to put forth its best efforts to encourage compliance with the guidelines outlined in this document. We remain committed to enriching lives through world class theatre in a safe and responsible way as we do what we can in striving to protect our employees and patrons from inadvertent exposure.

Please note that neither this plan, nor any other plan or policy of Hale Centre Theatre, constitutes a contract of employment or creates any specific contractual right or obligation between Hale Centre Theatre and its employees or any individual employee. Hale Centre Theatre must be able to respond flexibly to changing circumstances as they arise, and for this reason, this plan does not promise specific treatment in specific situations. The guidelines contained in this plan are subject to changes and exceptions without prior notice, at Hale Centre Theatre’s discretion. All decisions regarding the application or interpretation of this plan are also in Hale Centre Theatre’s discretion.

 


2. GENERAL COVID-19 POLICIES


I. GENERAL EMPLOYEE PRACTICES
All employees are encouraged to put the following guidelines into practice, both while at work and in their day-to-day lives:

 
  • HAND WASHING. When available, employees will wash their hands with soap and water for at least 20 seconds. When this is not an option, employees will use sanitizer containing at least 60% ethanol or 70% isopropanol. Employees should also wash their hands at the beginning and end of each shift and break, after using the restroom, sneezing, touching their face, blowing their nose, cleaning, sweeping, mopping, smoking, eating, or drinking.
  • SOCIAL DISTANCING. Whenever possible, employees should leave at least 6 feet between them and the person closest to them. When this is not possible due to the task being performed, employees should limit close proximity to the same personnel day-to-day to create a “work group.”
  • FACE COVERINGS. Employees should wear physical respiratory protection, such as cloth face masks, whenever possible. When handling face coverings employees should observe the following:
    • Wash your hands before putting on a face covering.
    • Put the same side against your face each time to avoid wearing the “contaminated side” against your nose and mouth.
    • Remove your face covering using the straps to avoid touching the part that protects your face.
    • Wash face coverings frequently (preferably after each use).
  • OTHER PRACTICES. Employees should avoid touching their face, especially their eyes, nose, and mouth, whenever possible. Microphones, headphones, and other personal equipment should be cleaned and sanitized before and after each use. Employees should also cover their cough or sneeze with a tissue, or elbow/shoulder if no tissue is available, followed by thorough hand washing or hand-sanitizer. It should be common practice to avoid close contact with people who are sick (COVID-19 or not), stay home when sick, and clean/disinfect frequently touched surfaces and objects.

II. TESTING & SCREENING POLICIES
All employees may be subject to the following:
  • BUILDING ACCESS SCREENINGS. Upon arrival at the theatre or rehearsal space each day, each employee will be subject to a routine temperature check using a touchless or minimal touch thermometer which will be sanitized between each use. If employees test for a temperature of 100.4F or higher, they may request a second screening. If after a second screening has been completed with a temperature of 100.4F or higher, the employee will be sent home, and not allowed to return except as set forth below. All employees must have a temperature below 100.4F and be wearing a mask to be granted access into the theatre or rehearsal space. Employees may also be asked the following questions upon their arrival:
    • In the last 14 days, have you come in contact with any person who has been diagnosed with COVID-19?
    • Have you travelled out of the State of Utah?
    • Have you come in contact with someone who has recently travelled outside the State of Utah?
    • Have you experienced persistent coughing, difficulty breathing, or a fever of greater than 100.4F within the last 24 hours?

COVID-19 TESTING. ​Hale Centre Theatre will not generally require a completed COVID-19 test result before beginning work, but HCT reserves the right to test any employee for COVID-19.

III. PRACTICES FOR SICK EMPLOYEES
Employees must stay home from work if they have symptoms of acute respiratory illness consistent with COVID-19, including fever, cough, chills, sudden loss of taste or smell, muscle pain, headache, sore throat, or shortness of breath. If an employee is excluded from HCT premises pursuant to this plan, they must report it to their supervisor(s).
  • QUARANTINE POLICY. ​If any one or more of the following occurrences is true of any employee, they will be immediately be excluded from HCT premises and work environments and should self-quarantine immediately:
    • The employee tests positive for COVID-19.
    • The employee learns that the employee has been in close contact with someone who has tested positive for COVID-19.
    • The employee has been asked to self-quarantine by any hospital, health agency or medical professional.
  • SYMPTOMATIC EMPLOYEES. If an employee exhibits symptoms of acute respiratory illness upon arrival to work, or becomes sick during the work day, their supervisor must separate them from patrons and other employees and send them home immediately.
  • DOCUMENTATION. If symptoms occur on site, the supervisor should document the circumstances of the employee’s illness and work day to help with contact tracing, as applicable.
  • CONTACT WITH SYMPTOMATIC INDIVIDUALS. Anyone who has been in close contact with a person known to have had the virus, or whose family or friends show signs of exposure, should closely monitor themselves for potential COVID-19 symptoms.
  • RETURNING TO WORK. Employees with any symptoms of acute respiratory illness associated with COVID-19 or who have experienced one of the occurrences listed above in “Quarantine Policy” may return to work only if the employee provides reliable proof that a physician has determined that they should be released from quarantine or need not be quarantined and may return to work.

IV. RESPONDING TO CONFIRMED CASES OF COVID-19
In the event that an employee is confirmed to be currently infected with COVID-19, the following actions will be taken:
  • Determine what areas of the venue were visited, used, or impacted by the infected employee. Identify if employees need to be removed from the area and if the area requires sanitization.
  • Assess whether the employee’s role put them within 6 feet of patrons or other employees. Assess whether the employee’s duties create specific transmission risks such as food handling, ticket checking, quick changes, etc.
  • Notify the ‘impacted employees’ that they may have had contact with an infected coworker (without identifying such person for privacy reasons) and encourage them to monitor their health for any symptoms and if symptoms appear they should contact a medical professional and/or test for COVID-19.
  • Any employee who tests positive for COVID-19 should remain in home isolation until the employee provides reliable proof that a physician has determined that they should be released from quarantine or need not be quarantined and may return to work.
  • During home isolation, the affected employee ​may work remotely to the extent possible, but will not be expected to do so. Please note that we may allow remote work for a temporary period due to the extraordinary situation in the workplace caused by the coronavirus. You might not be able to perform all of your job’s essential functions during this temporary period while working remotely.
  • Impacted employees who have been in close contact with a person who tests positive for COVID-19, but who are not presently symptomatic or suffering a fever greater than 100.4F should closely monitor themselves for potential COVID-19 symptoms.

V. SANITIZATION
  • SANITIZING HIGH-TOUCH AREAS. ​High-touch areas around the theatre and rehearsal spaces will be cleaned and/or sanitized daily according to our sanitization checklist. These duties will be divided between individual departments, technicians and cast members, depending on the item and location.
  • CLEANING AND DISINFECTING. Cleaning removes dirt and impurities from surfaces and objects and may lower germ counts by removing them, not killing them. Disinfecting reduces and kills germs on surfaces and objects. Because disinfecting does not necessarily clean the surface, cleaning and disinfecting are both essential.
    • Technique. ​Clean areas and surfaces by using water and soap or cleaning solution to remove dirt and impurities. Disinfecting areas requires using materials effective against COVID-19.
    • Special Materials. Follow the Manufacturer's Instructions for sanitization of technical and production materials such as microphones.
    • Gloves/Disposal. ​While sanitizing, it may be recommended to wear gloves as a personal protection. Place gloves and other disposable items used for cleaning and disinfecting in a bag that can be tied and disposed of.
  • DOCUMENTATION. ​Shift supervisors should ensure that all sanitization protocols have been completed and recorded for future reference via daily checklists.

VI. OPEN DOOR POLICY
Should any employee have any concerns or suggestions regarding conditions related to COVID-19, or if they require any reasonable accommodation or leave related to COVID-19, including leave for qualifying COVID-19 related reasons under the Family First Coronavirus Response Act, they are encouraged to contact Tyson Leavitt at tysonl@hct.org​ or Amy Turner with G&A Partners at ​aturner@gnapartners.com​.
 


3. REHEARSAL & STAGING POLICIES


I. GENERAL REHEARSAL PRACTICES
All employees will abide by the policies addressed in Section 1: General COVID-19 Policies. As a reminder--any employee who has a temperature above 100.4F or symptoms of COVID-19 will not be permitted into the rehearsal hall. All employees must observe all practices listed in ‘General Employee Practices’ in section 1, while in the rehearsal hall.
  • HAND WASHING. Employees will be required to wash or sanitize their hands upon arrival to the rehearsal hall or theatre and before they leave, as well as wash or sanitize their hands during each break.
  • FACE COVERINGS. Employees should wear physical respiratory protection, such as cloth face masks, whenever possible. After receiving approval from stage management, actors may remove their masks to properly run the scene that is rehearsing, but must immediately replace their mask after the scene has completed.
No one will be allowed in the rehearsal room unless they are in the scene or invited by the director, stage manager or production manager.

II. STAGING
The following policy will be in effect in regards to staging while in rehearsal:
  • Performers who are not scheduled for a particular rehearsal will not be permitted in the rehearsal room.
  • Performers are asked to arrive no earlier than 10 minutes before their call. Those who arrive earlier than 10 minutes prior could be asked to wait in the lobby area or outside.
  • Seats will be assigned to each performer for day-to-day use in the rehearsal room.
  • Performers must observe all current local, state, and federal recommendations and regulations in regards to social distancing and gatherings.

III. REHEARSAL SPACE SANITIZATION
The rehearsal space should be frequently sanitized in accordance to the guidelines in Section 1. Checklists for rehearsal space sanitization will be provided and should be completed at the end of each rehearsal. These checklists will include but are not limited to: daily disinfection of rehearsal props and office supplies, daily washing or sanitization of props, rehearsal skirts and other fabric items, and sanitization of high-touch areas. Cast members will be asked to sanitize the props that they come in contact with after each use.

 

4. BACKSTAGE AND RUN OF SHOW POLICIES

 
Under the direction of the CEO, management shall oversee the implementation and adherence to all guidelines in all production departments and daily operations to promote a safe work environment.

I. GENERAL RUN OF SHOW POLICIES
  • All current local, state, and federal COVID-19 guidelines and restrictions should be observed by all employees at all times. Hale Centre Theatre’s safety guidelines will be posted in the Stage Door Lobby area, on call boards, and other areas around the building. Personal copies will be provided upon request.
  • Upon arriving at the theatre each day, the Production Assistant/Security position will sign each person in, may take their temperature, and verify that each person has a mask. Social distancing should be observed in the Stage Door area.
  • All personnel will be required to wash their hands with soap and water or sanitize their hands when they arrive at the theatre, before the show, at intermission and after the show, as well as sanitize their hands frequently between.
  • All crew personnel should wear a face covering when they are within 6 feet of another person.
  • Shared items between cast members or crew members should be sanitized between performances/uses.
  • Social distancing should be observed in the wings, voms, and all backstage areas, where and when possible.
  • While in backstage areas, all personnel should attempt to interact only with those associated with their assigned shows.
  • Backstage traffic patterns will remain consistent. Technician tracks will be set in a way to minimize exposure.
  • Hand sanitizing stations will be positioned in each vom in the Centre Stage and on each side of the stage in the Jewel Box Stage, as well as multiple places throughout the building.
  • All actors and crew members will be required to check show specific call boards for any notes related to their production, as greenroom will not be held. Stage management will give individual and safety notes in person as necessary.
  • Restrooms will be cleaned frequently.
  • Only performing cast and working personnel will be allowed backstage.
  • All tools, machinery, work surfaces, equipment, etc. should be disinfected before and after each use.
  • Sanitization checklists will be completed each day for every performance under the supervision of stage management.
  • Until further notice, for the health and safety of our employees, Hale Centre Theatre will not provide meals between performances or during tech.

II. PERFORMERS
  • All performers will adhere to the general run of show policies as outlined above.
  • When possible, performers will be spaced every other station to allow ample room between personnel in dressing rooms.
  • Each performer station will be sanitized at the end of each performance day or anytime there is a switch between performers.
  • Each performer is responsible for returning their props to their designated areas, unless stage management approves a hand off to a crew member.
  • Performers are encouraged to use their assigned dressing room restrooms, or backstage public restrooms.
  • Performers only will be permitted to obtain/return their own microphone.

III. STAGE TECHNICIANS
  • All stage technicians will adhere to the general run of show policies as outlined above.
  • Each track should be consistent throughout the run, including which set pieces they move and the maneuver points that are used. Maneuver points should be sanitized between performances.
  • Props should be sanitized daily according to the sanitation checklist. Some props will need to be sanitized during the show if the prop is used between multiple performers.
  • Each performer is responsible for returning their props to their designated areas, unless stage management approves a hand off to a crew member.
  • If an actor is required to fly, the technician will wear a face covering and sanitize their hands before and after hooking and unhooking the actor into their harness and carabiners.
  • Stage Technicians may be asked to assist in sanitizing and cleaning the house and backstage areas between performances.

IV. WARDROBE DEPARTMENT
  • All wardrobe technicians will adhere to the general run of show policies as outlined above.
  • Hands should be washed or sanitized between each quick change.
  • Where possible, all costume changes should be spaced 6 feet apart.
  • Dressing spaces backstage will be cleaned and sanitized between each performance.
  • There will be designated locations backstage for actors and dressers to wait for their next entrance/costume change. Please observe social distancing in these areas.
  • Dressers should limit entry into dressing rooms as much as possible while performers are occupying the room. Presets should be complete, when possible, before actor call time.

V. HAIR & MAKEUP DEPARTMENT
  • All hair & makeup technicians will adhere to the general run of show policies as outlined above.
  • Hands should be washed and/or sanitized between each wig application.
  • Hands should be washed and/or sanitized between each quick change.
  • Where possible, all wig changes should be spaced 6 feet apart.
  • Wig/makeup application spaces backstage and in the wig room will be cleaned and sanitized between each performance, as well as between each wig changes when possible.
  • There will be designated locations backstage for actors and hair & makeup dressers to wait for their next entrance/wig change. Please observe social distancing in these areas.
  • If pins need to be used between performers they must be disinfected between uses. We will also disinfect pins after each performance.
  • Hair & makeup dressers should limit entry into dressing rooms as much as possible while performers are occupying the room. Presets should be complete, when possible, before actor call time.

VI. LIGHTING DEPARTMENT
  • All lighting technicians will adhere to the general run of show policies as outlined above.
  • Follow spot and light board operators are asked to sanitize their hands between uses of their equipment. Each follow spot and lighting console should be sanitized and/or disinfected after each operator has completed their shift.
  • Follow spot operators may be asked to assist in sanitizing and cleaning the house and backstage areas between performances.

VII. SOUND DEPARTMENT
  • All sound technicians will adhere to the general run of show policies as outlined above.
  • All microphones should be sanitized before each cast’s first performance of the day while inserting the batteries.
  • Whenever possible, a technician who services a microphone must attempt to avoid doing so while it is being worn by the performer. If the performer is unable to remove their microphone, the technician should wear gloves and a face covering to service the microphone. The gloves should be discarded afterward, and hands washed or sanitized.
  • Each microphone and microphone cubby should be sanitized after each cast’s last performance.
  • Performers only will be permitted to obtain/return their own microphone.

VIII. AUTOMATION DEPARTMENT
  • All automation technicians will adhere to the general run of show policies as outlined above.
  • Each console should be sanitized and/or disinfected after each operator has completed their shift.
  • Each carabiner on each rig should be sanitized between each performance.


5. FRONT OF HOUSE POLICIES

 
All employees will abide by the policies addressed in Section 1: General COVID-19 Policies. As a reminder--any employee who has a temperature above 100.4 F or symptoms of COVID-19 will not be permitted into Hale Centre Theatre facilities. All employees must observe all practices listed in ‘General Employee Practices’ in section 1, while in Hale Centre Theatre facilities.

I. BOX OFFICE
  • Plexiglass will be installed at each box office window between box office personnel and patrons, with a space at the bottom to pass tickets and payment. Face coverings will also be worn by personnel.
  • Box office personnel will wipe down high touch surfaces between uses. After wiping down surfaces, each cashier will wear gloves to exchange items with patrons.
  • Frequent rotations and breaks will be implemented to allow personnel time to wash or sanitize their hands.
  • Lines for Will Call and Ticket Purchases will be marked for social distancing of patrons.
  • The HCT Ticket Exchange Policy has been modified to allow patrons to exchange tickets for a different performance up to performance time if experiencing any symptoms of illness or if they learn they have been in contact with someone who has been diagnosed with COVID-19.

II. FRONT OF HOUSE/USHERS
  • Gloves are recommended to be worn at all times while seating or interacting with patrons. Ushers will make efforts to not touch tickets (digital or paper) while verifying seats.
  • Face coverings will be worn while interacting with patrons.
  • Employees working concessions will be required to wear gloves and face coverings. Concessions selections may be altered to protect patrons--including the use of individually wrapped foods and drink.
  • Social distant spacing will be displayed on the floors in front of restrooms, concessions and other locations where lines normally form.
  • Ushers and janitorial staff will frequently clean and disinfect high touch surfaces in all audience accessible spaces including the lobby, theatres, concessions areas, hallways, entrances, restrooms and other locations. Special attention will be given to theatre arm rests between uses.
  • Programs will be accessed digitally to avoid contact between persons.
  • Patrons will be encouraged to make purchases with a credit card, allowing the patron to swipe or insert their own card as needed.

III. PATRONS
  • Patrons are required to wear face coverings, such as masks and socially distance between groups and parties as much as possible while on the premises.
  • Guests and/or family members of employees will not be allowed backstage or in restricted areas for any reason.
  • Hand sanitizing stations will be located throughout the lobby entrances for public use.
  • Patrons will be encouraged to make purchases with a credit card, allowing the patron to swipe or insert their own card as needed.
  • If patrons find they are having symptoms of COVID-19 such as a temperature of 100.4F or higher or other symptoms, either before or during a performance, they are asked to exchange their tickets for a later performance.
  • All patrons who attend productions at HCT will have reservations with contact information retained in the box office to facilitate contact tracing if necessary.
 

6. ADDITIONAL OPERATIONAL GUIDELINES

 
I. SCENIC SHOP
  • SHOP OPERATION. ​Social distancing will be observed within the shop. Face masks will be worn when possible in the shop. Hand washing and sanitizing should occur throughout the day. No shop personnel should come into contact with performers, unless designated. Work stations will be sanitized at the end of each work day.

II. COSTUMING
  • FITTINGS. ​Fittings will occur one show at a time with a maximum of 2 fittings being performed in the same room at the same time. Limited personnel will be allowed in each fitting. All personnel must wash their hands before the fitting begins and wear a mask at all times, unless it interferes with fitting a facial piece. Each dressing booth should be sanitized between fittings.
  • SHOP OPERATION. ​Social distancing will be observed within the shop. Hand washing and sanitizing should occur throughout the day. No shop personnel should come into contact with performers, unless designated.

III. HAIR & MAKEUP
  • FITTINGS AND HAIRCUTS. ​Only two fittings or one haircut will occur at a time. All shared supplies will be new or sanitized before use. Limited personnel will be allowed in each fitting. All personnel must wash their hands before the fitting begins and wear a mask at all times, unless it interferes with fitting a wig, facial hair piece or special FX piece. Each fitting space should be sanitized between fittings.
  • SHOP OPERATION. ​Social distancing will be observed within the shop. Face masks will be worn when possible in the shop. Hand washing and sanitizing should occur throughout the day. No shop personnel should come into contact with performers, unless designated. Work stations will be sanitized at the end of each work day.